Training videos and where they come from
Training content is made in many ways: screen recordings of software walkthroughs (MP4 or MOV), recorded live training sessions from Zoom, Teams, Google Meet or Webex, talking-head videos filmed on a phone or camera, and older courses exported from an authoring tool. Upload the video as it is. Audio is extracted on our side and timestamps stay aligned with the video, so captions sync with the original.
Public videos on YouTube, TikTok or Vimeo, and Dropbox or Google Drive share links, can be imported from the link. Videos hosted inside a learning platform, or on sites that need a sign-in, need to be downloaded and uploaded as a file.
Recording tips for trainers
Small habits make a big difference to captions:
- Use a headset or a clip-on microphone; laptop microphones pick up typing and mouse clicks during demos.
- Say what you click: "open Settings, then Billing". It makes the transcript useful on its own.
- Pause between steps. Clear breaks make captions easier to read and the transcript easier to scan.
- Keep background music off during explanations.
Checking terms before learners see them
Product names, feature names, internal acronyms and menu labels are the words most likely to be misheard. Play through with the synced player, click any line to replay it, and fix terms in place so captions and handouts use the same spelling as your interface. Commands, file paths and code spoken aloud are worth a careful look.
For sessions with several trainers or questions from participants, speaker identification labels the voices; it is available on paid plans or with a Minute Pack.
Exports for a learning platform
Choose by where the material goes:
- VTT: the caption format most web video players and learning platforms accept. Upload it as a caption track alongside the video.
- SRT: for video hosts and editing software that prefer it. Subtitles are not burned into the video.
- DOCX or PDF: a written version or handout, with timestamps on so learners can jump to a step.
- TXT: plain text to paste into a course page or knowledge base so the content can be searched.
- AI prompt: copies the transcript with a prompt for ChatGPT, Claude or Gemini if you want help drafting quiz questions or a step list. RocketScribe does not generate them itself.
Accessibility and course libraries
Captions help learners who are deaf or hard of hearing, people watching without sound and those working in a second language. Keep a folder per course, upload modules together and export in bulk when you update the library. Training in other languages is transcribed in the spoken language; there is no built-in translation. For academic teaching, see the lecture transcription page; for recorded webinars, the webinar page.